Reservations & Documentation

How do I make a reservation?

We have several simple, easy ways you can plan and book your Trafalgar guided vacation. To learn more visit How To Book.

Are there any discounts or savings to take advantage of?

We are committed to making travel with us more affordable by offering you great savings. View our discounts such as our Early Payment Saving, Travel with Family or Friends, Second Trip Discount, Frequent Traveler Discount, or room sharing options. Find all these discounts listed here. We also have a variety of offers available such as our popular Last Minute Deals. See our Offers page for all available savings.

Can I book a group?

Traveling as a group on any one of our guided vacations is easy. We can help you tailor an experience from scratch to fit the special interests of your group, or you can choose from one of our existing award-winning itineraries. Plus, when five or more people travel together, you’ll each qualify for a 5% discount off the LAND-only portion of your vacation. If 16 or more guests travel together, one guest travels for free (LAND-only). So it pays to get together with your family and friends! See our Great Savings for full terms and conditions.

What happens if I am traveling alone? Is there an extra charge?

One of the great benefits of guided travel is the ease of traveling solo and with Trafalgar we make it simple by offering two options.

Guaranteed room share - When traveling alone, we understand that some clients do not want to incur the additional expense of a single room supplement. With this in mind Trafalgar offers you the opportunity to purchase these vacations on a room sharing basis on the majority of our itineraries. We will accommodate you with a fellow guest of the same gender on a 'two bedded' room basis (non-smoking rooms only). Please note that we cannot guarantee that roommates will be of a similar age group. This is an enjoyable way to travel and get to make new friends as well as a positive way to stretch your budget further. If we fail to match you we will provide you with a single room at no additional cost to you. See our Single Traveler Savings for full terms and conditions.

Single supplement value - If you prefer the privacy of your own room, you'll appreciate our low single room supplement. See the itinerary of your choice within the brochure for details of the supplement price. Please note, each vacation has a limited number of single rooms and single occupancy may be restricted to certain cabin categories on cruises.

What is the single supplement?

The single supplement option is available if you are traveling solo and prefer the privacy of your own room. Please refer to the pricing section on the itinerary of your choice within our brochures, to see the supplement. A twin share option is also available, which means you can share a room with another guest of the same gender and therefore avoid paying the single supplement. See our Single Traveler Savings for more information.

Are prices based on double occupancy?

All prices quoted on this website and in Trafalgar brochures are per person, land only and based on double occupancy.

Are airport transfers included?

Transfers from the airport to the hotel and to the airport at the end of the guided vacation are incuded on most of our guided vacations. See the itinerary page or the Transfers section within our brochure for specific details.

If you are planning to extend your stay either before or after the guided vacation, see our Extended Stay section within our brochure for affordable transfers (complimentary transfers are not included for pre or post-night stays).

Do I need Travel Insurance?

We strongly recommend that all guests have a travel insurance policy to ensure your peace of mind before and while traveling. It's important that you protect yourself in case of trip cancellations, an interruption for any reason, baggage delays or loss of baggage and medical expenses.

You can purchase travel insurance through Trafalgar. With our Travel Protection Plan you can enjoy comprehensive coverage during your vacation, designed exclusively to ensure your protection in the event that an unforeseen incident occurs or your plans need to change. Visit Trafalgar's Travel Protection Plan for more details or see our brochures.

Why isn't my existing medical insurance enough coverage?

Check with your primary care insurer but in general most insurance companies will not cover accidents overseas or out of the area, and claims will only be met up to a stated limit. Comprehensive travel insurance will cover balances up to a much higher amount. In addition you will receive coverage for travel costs, accommodations and assistance should it be required.

Will I need a passport?

Passports are needed when traveling outside your home country. Your passport should be valid for at least 6 months beyond the conclusion of your trip.

Will I need a visa?

You are responsible for obtaining all necessary visas prior to the departure of your guided vacation. Depending on your nationality, you may need visas to enter certain countries included on your trip. Please note that obtaining visas can take up to six weeks prior to your departure. It is strongly advised that you consult your Travel Agent and the local Consulate or Embassy of the country you are visiting well in advance to determine which visas they require and how to obtain them.

Visit the VisaCentral website for more information.

What is Express Check-In?

Trafalgar's Express Check-In is an online check-in facility, which enables you to provide all your essential details and preferences to us prior to your departure. Understanding your needs and preferences helps us to better tailor your trip, so please complete Express Check-in as soon as possible after making your booking.  It will take you less than 10 minutes to register and ultimately saves you time with no paperwork on vacation and streamlined arrangements. You’ll receive information, tips and exclusive savings to help you prepare for your vacation and we can also quickly locate you, or your nominated contact, in the unlikely event of an emergency. Visit Express Check-In for full details or to check in now.

When will I receive my documents from Trafalgar?

Travel documents are usually sent 21 days prior to your trip's departure.

Can I request special dietary meals?

The meals available will provide you with a balanced diet and are based on local foods and menus. We can accommodate guests who prefer a vegetarian diet and can assist with diabetic, gluten free and other medically recommended diets. Please advise us at time of booking. We regret that we are unable to supply meals in accordance with strict religious requirements. All special meal requirements are on a request only basis and cannot be guaranteed.

Meal requests that Trafalgar cannot cater for are: salt free, Kosher, Halal, requests for specific dietary supplements such as soya milk and high protein or low carb meals.

Do you have a frequent traveler program?

Yes, you can join our Trafalgar Travel Club at the end of your trip by completing the feedback questionnaire. Membership is free and as a Travel Club member you'll have access to great promotional benefits and will be entitled to a 5% discount on your next guided vacation.

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