Frequently asked questions

Find answers to popular questions

We’ve pulled together and answered some of our guests’ most popular questions. Here you’ll find everything you need to know – from who you’ll be travelling with to whether tips are included.

Before I book

Will I travel with people from other countries?

The beauty of taking a guided holiday with us is you’ll have the opportunity to meet and travel with people from all over the globe.

How many people will be on my trip?

You’ll find an average of 40 to 45 guests on trips throughout Europe, and a maximum of 52 guests on trips throughout the United States and Canada.  

Will I have free time?

Each itinerary offers the perfect balance of downtime and discoveries. We also give you the opportunity to tailor your trip with Optional Experiences. You might choose to enjoy some of the best seats in the house at the world-famous Moulin Rouge in Paris. Or maybe take a magical early-morning balloon ride over the Napa Valley.

Our At Leisure trips offer a more relaxed pace, with later starts and longer stays in each place.

What are the coaches like?

We pride ourselves on having the finest fleet of fuel-efficient, fully air-conditioned coaches – all with reclining seats and on-board restrooms. The high vantage point from your coach’s window means you can take in all the glorious scenery, whether it’s a vast rural landscape or an urban city centre. We also have on board WiFi.

Are the hotels air conditioned?

We select our hotels for their quality, impeccable service and comfort, with the majority of them having air-conditioning. Few hotels in the northern Alps or Europe have air conditioning due to the colder climate.

What is a Travel Director?

Our Travel Directors come from a variety of backgrounds, but they all share a passion for travel and their home countries. These experienced professionals show you what the guidebooks can’t – a true insider’s perspective of each destination. Each Travel Director has been through a bespoke training programme, and many have at least five years’ experience under their belt.

Can I book a group?

We take the hassle out of booking a group holiday – and we offer some great discounts for five or more people. Groups of five to eight people will receive 5% off the land-only part of their trip, and larger groups will save even more.

Does Trafalgar promote sustainable tourism?

Trafalgar is a founding partner of the TreadRight Foundation, a not-for-profit organisation established in 2008. So far, the charity has donated more than US$2 million to help underprivileged communities and support sustainable tourism around the world.

What is the single traveller supplement?

If you prefer the privacy of your own room, you can opt for our single supplement. The cost will depend on your trip and can be found in the pricing section of the itinerary. On many of our trips we offer discounts on the standard single supplement. If you’d rather not incur the additional expense, consider our single traveller room share option. We’ll accommodate you with a fellow guest of the same gender, on a twin-bed basis.

What if I have special dietary requirements?

We can accommodate guests who are vegetarian and can assist with diabetic, gluten-free and other medically-recommended diets. Please advise us at time of booking. Unfortunately, we’re unable to supply meals in accordance with strict religious requirements.

We can’t provide salt-free, Kosher, Halal, requests for specific dietary supplements such as soya milk, and high protein or low-carb meals.

Before I go

Are airport transfers included?

Transfers will depend on the trip you choose and vary amongst destinations. In general, if you are joining or departing your guided holiday on the first or last day, return transfers between the airport and hotel are included (excludes itineraries starting and/or ending in London). You’ll find specific information on your itinerary’s page. 

Do I need travel insurance?

We strongly recommend that you purchase travel insurance for peace of mind before and during your trip. It’s important that you protect yourself in case of trip cancellations, baggage delays or loss of baggage, and medical expenses.

Will I need a passport?

Passports are needed when travelling outside of your home country. Your passport should be valid for at least six months beyond the conclusion of your trip.

Will I need a visa?

You are responsible for obtaining all necessary visas prior to the departure of your trip. Depending on your nationality, you may need visas to enter certain countries included on your trip. Obtaining visas can take up to six weeks prior to your departure. It is strongly advised that you consult your travel agent and the local Consulate or Embassy of the country you are visiting well in advance to determine which visas they require.

Why do I need to Express Check-In?

Express Check-In helps us provide you with the best possible travel experience, and so we can collect important details. We’ll use the information to tailor your trip, plus we’ll take your passport details and next-of-kin contacts.

When will I receive my booking documents?

Travel documents are usually sent 21 days prior to your trip's departure.

How much luggage can I bring?

You can bring one suitcase per person with the dimensions of 76cm x 46cm x 25cm (30” x 18” x 10”) and weight not exceeding 23kg (50 lbs) due to the limited space on the coach. You can also bring one piece of hand luggage, provided it is small enough to take on the coach and does not have telescopic handles.

Is luggage handling provided?

All baggage handling is provided at no extra charge. One suitcase per person will be brought to your hotel room.

Are tips included?

We’ll check you in, look after your luggage and take care of all hotel porterage, tips and gratuities –whether it is for restaurant staff, chambermaids or porters.

Can I bring a wheelchair on my trip?

Yes, in most circumstances you’re able to travel with a wheelchair on your trip, as long as you’re travelling with someone who’s willing to provide personal assistance. Please advise us at the time of booking if you plan to bring a wheelchair to ensure we can meet your requirements.

Will I need to pack formal clothes?

This will depend on not only your personal preference, but the destinations you’re visiting and the time of year you’ll be travelling. We’d recommend bringing at least one smart outfit for special evenings.

Will I need any vaccinations?

This will depend on your trip destinations. Speak to your travel agent or doctor to find out if vaccinations are required for the countries you will be visiting. If you’re taking medication or suffer from any form of illness, ensure you have an adequate supply of medication before departing for your holiday. For more information, visit your country's travel health and advice bureau website.


On the road

What are Optional Experiences and when can I book them?

We realise that everyone likes some time to themselves, which is why we’ve left free time on all of our itineraries. If you want to get the most out of your destination, our Optional Experiences let you tailor your trip. Your Travel Director will tell you about all of the Optional Experiences available on the first day of your trip. Payment can be made by credit card or cash.

Will I need electrical adaptors?

Electrical plugs and outlets differ throughout the world. We recommend bringing a universal travel adaptor that’s suitable for the countries you are travelling to.

Will I be able to get laundry done?

Most hotels do offer a laundry service and in some cities Laundromats are also available. However, it’s sensible to try and pack enough clothing to avoid having to do laundry, as it can sometimes be costly or inconvenient.

Is there seat rotation on the coach?

Yes, your Travel Director will implement a seat rotation system, whereby all guests will rotate their seats on the coach daily. This allows for everyone to experience the spectacular views from different seats, and you’ll have a better opportunity to get to know your fellow travellers.

What if I become ill on my trip and am unable to continue?

Your Travel Director will assist you with a doctor’s visit or hospitalisation should you require. Trafalgar has a dedicated Customer Care Department in Europe, or our Operations Department in the relevant country will contact you to offer assistance and advice, coordinate with your travel insurance company and keep in touch until you are able to re-join the trip or return home. This service is included in the cost of your trip; however it is not a replacement for travel insurance, which we strongly advise you to purchase.

What if I arrive late and miss a part of the trip?

We regret that no refunds can be made for absences from a trip, including experiences such as missed meals or sightseeing.

Can I drink the water in the countries I visit?

In Western Europe, Scandinavia, the USA, Canada, Australia and New Zealand, it’s fine to drink the water from a fresh-supply tap. For other countries, your Travel Director will let you know if it’s okay.

Can I smoke on the coach?

There is a no smoking policy when on board the coach. We do, however, make plenty of comfort stops.

 


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