Our most popular pre-booking questions including flights, transfers, pre and post river cruise extension packages, solo travel options, payments, deposits and more.
Trafalgar tours offer exceptional value no matter where you’re going, or when you’re choosing to travel. The price listed is per person twin-share (two guests sharing a room with a private bathroom). If you’re traveling solo, solo pricing will be displayed during the first step of the booking process once you select your departure on our website.
What’s included:
What's not included:
For exactly what’s included and not included in your chosen tour, please see your chosen trip itinerary.
Trafalgar tours are all about an amazing, shared group dynamic and that requires a minimum number of guests on your tour to deliver a great experience.
If you see 'Definite departure' in the dates and pricing section of your tour, this means the trip has reached the minimum number of guests required and is guaranteed to go, unless extraordinary circumstances arise.
If your desired departure date is not marked as ‘Definite departure’, this can change at any point as others choose to book into it as well. Should we not be able to meet the minimum number of guests required, we will be sure to alert you as soon as possible and provide the best alternative options such as a different date/itinerary or we will even offer you a full land (tour-only) refund for any payment made.
Our dates and pricing pages on our website are regularly updated to reflect our tours 'Definite departure’ status.
A departure labelled ‘Call Us’ means this departure is almost fully booked. If you’d like to book a departure labelled ‘Call Us’ availability needs to be confirmed by speaking with one of our team. Please call us using the number outlined on our Contact Us page or contact your Travel Agent who will be able to liaise with us on your behalf.
If a departure is labelled/shows as ‘On Request’ it means space on this departure is limited.
Simply continue with your booking request but note that your place won’t be confirmed immediately. It is highly likely that your place on an ‘On Request’ departure will be confirmed within 24-72 hours.
For most departures, we can place a free courtesy hold your booking for up to 3 days with the exception of some special offers. If you are looking at an offer that is a Last Minute Deal, or within any booking conditions/full payment window, tour must be paid in full at time of booking.
To book a child on to a Trafalgar tour they must be aged between 5-17 years old at time of travel. For any applicable offers and discounts for younger travelers, visit our Deals page.
Yes, triple rooms are available on most tours and are suitable for two adults and one child. A child is defined as someone aged between 5-17 years of age at time of travel.
Traveling as a family of four? If you're on a trip as a family of four (two adults and two children), you will need two twin rooms.
Traveling as a family of five? If you're on a trip as a family of five (two adults and three children), you will need one triple room (for one adult and two children), and one twin room (for one adult and one child).
Traveling with three adults? As the third bed in a triple room is often a rollaway bed, adults may not find that comfortable. We would recommend booking two rooms for three adults.
You can see your room options for your group size on the ‘Trip Overview’ page of your chosen tour.
No, flights to and from your start and end destination are not included in the river cruise prices shown. However, you can add flights to your booking during the booking process (subject to availability). Call Us to discuss flight options and receive a quote.
Yes, you can book flights through Trafalgar.
Booking directly with Trafalgar?
Our Travel Experts are here to provide a seamless booking experience, including flights, travel insurance, pre and post-river cruise extensions and more.
Whether you’re booking online or through one of our Travel Experts, we are here to help. Call us to find all available flight options and offers or add them directly on your own through our booking engine.
Booking with a Travel Agent?
Your Travel Advisor/Agent will be able to book your flights through Trafalgar at the same time that they book your tour.
Yes. Our Travel Experts are able to help you with this process after you’ve booked your tour.
No, you don’t need to take any action. We will notify you or your Travel Agent of any schedule changes. In some cases, the airline may notify you directly at the same time they notify us.
No, airline seat numbers are not guaranteed. All seat availability, selection and allocation are subject to the airline’s terms and conditions.
Some airlines allow us to request your seat number in advance, while others offer advance seat selection once airline tickets are issued.
If you’re unable to pre-select a seat, most airlines will allow you to select these during the check-in process for your flight(s).
Booking directly with Trafalgar? Call Us to discuss all available flight options with our team. They will update your details, so they are reflected in your booking information.
Booking with a Travel Agent? Your Travel Advisor/Agent will be able to be able to advise on how and help you change your flights. They will update your details, so they are reflected in your booking information.
Please note that any changes are subject to airline rules and fees.
Please note that any changes are subject to airline rules and fees.
When you book your flights with Trafalgar, we’ll arrange group transfers between the airport and your ship or hotel on the first and last day of your trip, provided your flights meet our river cruise Transfer Guidelines. This allows you to begin and end your journey with ease, knowing the logistics are taken care of.
If your flight schedule falls outside our transfer guidelines on the first or last day of the itinerary, you will need to make your own transportation arrangements. Private transfers may be purchased at an additional cost.
There are a number of airport transfer options when you travel with Trafalgar. This depends on a number of factors including when you’re choosing to arrive and/or depart, how you booked your flight, when you’re arriving into your start destination, how you book and more. Please see below for your transfer options and how to add these to your tour.
If you are arriving and departing on day 1 or the last day of your river cruise:
When you or your Tavel Agent books your flights with Trafalgar, you may be eligible for complimentary group transfers between the airport and your ship or hotel on the first and last day of your trip, provided your flight times align with our Transfer Guidelines. Please note that group transfers may involve a wait of up to two hours. For added convenience, private car transfers for up to two guests can be booked with Trafalgar for an additional cost.
If you have pre and or post-river cruise extension packages booked through Trafalgar: If you add an optional extension to your river cruise booking, transfers between the ship and your hotel are included. Airport transfers are included only when flights are booked through Trafalgar.
If you have booked your own flights not through Trafalgar:
If you choose to arrange your own flights, group or private transfers may still be purchased. Through Trafalgar for an additional fee. Transfers must be booked no later than 45 days prior to departure, and flight details must meet our Transfer Guidelines. If flight times fall outside these guidelines, guests are responsible for arranging their own transfers. Please call us for pricing and availability. Flight information and payment must be received at least 45 days before departure to confirm transfers.
If you’ve got other plans, and plan to meet at the ship:
You are able to organize your own local options using taxis, Lyft, Uber or any rideshare apps. Please note that it is your responsibility to organize, and any costs are at your own expense.
If you book your flights independently and provide flight details for a Trafalgar airport transfer, then you’ll need to call us to let us know about any changes. Flight information and payment must be received at least 45 days before departure to confirm transfers.
Yes, depending on your river cruise itinerary you can add pre and/or post cruise extension packages to your booking. Check out our available river cruise extensions.
River cruise extension packages include:
For all river cruise extension inclusions and details, please see our dedicated river cruise extensions page.
The price listed for Trafalgar tours is per person based on two guests sharing a twin room. If you’re traveling solo, you can choose between two room options when you’re traveling with us.
1. Solo (traveler) room share in a twin room
You can save additional costs by being paired with another guest of the same gender in a twin room (two beds) for no extra charge. This option is available in Europe, North & South America, Australia & New Zealand trips and subject to availability. This option is not available on trips in Asia, Africa and the Eastern Mediterranean. Please keep in mind that your roommate may have a different sleep routine to yourself and you should be prepared to be flexible if booking this option.
2. Book a Solo/single room to yourself
If you prefer more space or a room of your own, you can opt for a solo/single room for an additional supplement (single traveler supplement). Please note that this depends on availability.
The price listed for Trafalgar tours is per person based on two guests sharing a twin room. The single traveler supplement refers to the additional payment that is required to secure a single room for your own use exclusively. Payment of a single traveler supplement is not applicable to our coaches and does not permit use of an additional seat.
1. Once you’ve selected your chosen tour click on ‘Dates & Prices’ or the ‘Available Dates’ button
2. Select your chosen departure dates then select ‘Continue’
3. You will be able to select ‘Passengers’ and use the dropdown to select ‘1 adult’. Pricing will adjust accordingly (our tours priced on based on twin share and two people sharing a room).
4. Under ‘Room Share Type’ you can then select ‘Single Room’ and the pricing for your own room will adjust accordingly and you can see the solo price for this tour with the solo supplement applied.
If you see the messages saying ‘On Request’ for a single room, it means the departure has limited single room availability. In this case, we’ll need to request the single allocation. Please Contact Us to see what options are available for your chosen tour.
Are you a Travel Agent? You can see all pricing and availability in our Travel Agent Portal (TAP).
To see all our latest offers, please visit our Travel Deals page.
If you've traveled with us or one of our Travel Corporation sister tour brands (including Contiki, Costsaver, Insight Vacations and Luxury Gold), you’re automatically a member of our Global Tour Rewards program and entitled to a 5% discount off your next trip.
This discount will be applied during the booking process. Simply select your preferred departure and “Continue”. You’ll be asked to provide details of your previous trip(s) with Trafalgar or another Travel Corporation sister tour brand, including the trip name and travel month/year. If you don't have this information, please Contact Us for help.
Yes, groups of 9+ travelers or more may qualify for a 5% discount per person. For more details, visit our Group Travel page.
Your trip deposit amount depends on your trip level. See Trip Deposit Levels to find your tour trip level and deposit amount. Once you’ve found your trip under our Trip Deposit Levels you can see your full payment due date in our Payment Terms.
All payment dates and amounts will appear on your invoice once you’ve booked. Please note, deposit and full payment terms may vary for special offers. Please familiarize yourself with our full Booking Conditions.
Tour-only deposits are non-refundable. However, we do offer deposit protection, which means your tour-only base deposit can be used toward a future Trafalgar, or Travel Corporation sister tour brands vacation within the next five years.
Once your booking is confirmed you will receive an invoice shortly after booking both for tour deposits, or for tours where you’ve paid in full. Please always check your junk, spam or promotions folder.
The payment process will depend on how you book your tour and there are a number of ways you can make payments.
If you book directly with Trafalgar:
If you book with a Travel Agent:
Are you a Travel Agent? you can make payments directly through the Travel Agent Portal where you can also view your invoices.
We accept the following payment methods:
If you want to gift your travel credits so someone else who is planning to book, you will need to Contact Us with the following details:
We will then verify the details and complete the transfer/gifting of your travel credits as requested.
Yes. You're able to change your travel plans up until your final payment is due. However, if you’re within your booking's cancelation period, additional charges will apply. Please note that any previously held discounts or offers are unable to be transferred to any changed bookings.
Tour-only bookings: Any requested changes to your tour are subject to pricing and availability.
Tour + flights: Any requested changes to your tour and flights are subject to pricing and availability. Please note that airlines have separate policies and charges and additional amendment fees may apply.
If you need to change or cancel your trip, you’ll need to Contact Us or your Travel Agent. Any requested changes and cancelations to your tour and flights will be subject to pricing and availability and applicable fees depending on your booking. Please note that airlines have separate policies and charges and additional amendment fees may apply.
Any fees related to requested changes and cancelations to your tour and flights will be subject to different pricing and availability and applicable fees depending on your booking. Please note that airlines have separate policies and charges, and additional amendment fees may apply.
If you book a tour and need to change and/or add your middle name at any point, there are a number of ways you can do this.
Tour-only bookings: If your booking is tour only (without internal and or international flights booked through Trafalgar), you will be able to email us with the details of the change.
Tour + Flight bookings: If your booking includes internal and or international flights (booked through Trafalgar) you will need to call us to speak to one our Travel Experts who can facilitate changing your details on your tour and direct with the airline on your behalf.
Please note that any name changes are subject to airline rules and fees.
Bookings to other guests are non-transferrable and any applicable cancelation fees would apply. Any new guests are treated as a new booking.
Trafalgar aim to deliver the best possible experience for every guest that chooses to travel with us.
If you have any specific requirements for when it comes to mobility (included but not limited to requiring a wheelchair, wanting to travel with a service animal, a mobility scooter or any mobility equipment) there are some key steps to follow before you book your tour which are taken care of by our Specialist Team. This starts with contacting us to fill out a ‘Specific Requirements’ form before you book your tour.
The reason that we need this before you book is so our team can carefully review your requests and requirements to provide the best possible experience. This includes being able to provide you with detailed information regarding bringing any mobility aids. This includes but is not limited to considerations for particular tours and destinations, space availability and coach requirements and facilities, and specific terrain to expect and any internal protocols we need to follow including with fellow guests. To get a copy of the ‘Specific Requirements’ form please follow the steps below:
Guests must ensure they are medically and physically able to travel and should advise of any dietary or health related issues that might affect them during the trip.
Although our Travel Directors and Drivers are with you to support your journey, they are responsible for delivering an amazing holiday for your entire group, organizing tickets, guiding you through destinations and sharing their in-depth knowledge of each destination, and delivering an amazing vacation you’ll never forget.
Your Travel Director and Drivers are unable to provide physical assistance to individual guests on tour. If you require individual assistance to walk, get on and off the coach and other vehicles or modes of transport, and for personal needs such as dining, dressing, or medical injections or pushing wheelchairs, you’ll need to book with a companion to support you with these tasks throughout your vacation. This also includes being able to assemble and dismantle any mobility devices.
If, in the opinion of your Travel Director, your health or level of fitness is endangering or likely to endanger either the health or well-being of yourself or any third party/other guests on your tour, you may be excluded from all or part of the trip without refund or recompense. Please refer to our booking conditions for further information.
Yes, you can bring your CPAP machine on tour with you on your tour and this is considered medical equipment and is considered a separate piece of luggage in addition to your one piece of hold luggage included in your tour allocation. Please note that CPAP machines can come in different sizes. If you need to travel with a CPAP machine, please let us know when you book your tour and outline if it needs to go beneath the coach or can be carried on as hand luggage.
Please note that it is your responsibility to check that your CPAP machine can operate on the voltage at each of your destinations on trip. You are also required to pack any travel adaptors and a power converter if necessary. We also recommend bringing an extension cable in case there is no socket located close to the bedside.
Flying with a CPAP Machine: Please note that Trafalgar is unable to provide advice on your airline policies when it comes to CPAP Machines. It is recommended that you contact the airline with plenty of notice before travel to inform them as well as ensure you understand and comply with their specific CPAP policies. This includes informing Airport Security that you are traveling with a CPAP machine as it will need to go through a separate screening process.
If you are the owner of a documented service animal that you wish to travel with, it’s important that you advise us at the time of booking, or no later than 60 days out from travel. It’s essential that we have this information in advance as there are a number of protocols we need to follow before you travel. This includes but is not limited to advising all other booked guests in advance of travel and liaising with suppliers, hotels and venues throughout your tour.
Please Call Us to speak to one of our Travel Experts to obtain your ‘Specific Requirements’ form, we will assess your requirements and provide the best possible advice regarding your vacation. We will advise any steps you are required to take and outline all requirements you are required and responsible for following on tour. Please note that while documented service animals are allowed, emotional support animals are unable to travel on our tours.
Each itinerary includes mix of walking each day to enjoy each destination and the experiences on offer as part of your included tour. This includes but is not limited to walking from your coach to an iconic sightseeing experience, walking to a restaurant, and walking tours and more.
Each destination and its terrain can also vary. For example in some historic cities in Europe there can be uneven terrain and cobblestones which are part of the charm and beauty of these centuries old destinations and their historic centres. Some destinations may have steep inclines or steps and there are times when more walking is required than others.
The activity level and amount of walking varies with each individual itinerary. Our leisurely trips will typically feature between 1 - 2 miles of walking per day, our balanced trips between 2 - 3 miles per day and our dynamic trips usually feature over 4 miles per day.
To check the Activity level for your chosen tour, please check your tour itinerary to see if it is labelled Leisurely, Balanced or Dynamic.
If you have mobility issues and would like more information and help finding your perfect tour, please Contact Us to discuss your requirements and options.
To provide the best duty of care for all our guests, it’s important that should advise of any dietary concerns that might affect you on your tour at time of booking. For example, if you carry an auto-injector for nuts or other allergies etc or has a condition requiring special attention it is important that we know as soon as possible.
We will do our best to accommodate special dietary requests, including vegetarian, vegan, and medically recommended diets such as gluten-free or diabetic. While we cannot guarantee in all locations, we will make every effort to assist where possible. Please advise us at the time of booking of any specifics. If you forget to do this when you book, you can do so in your My Trafalgar Travel Portal account under ‘Personalise your trip’ as soon as possible, so that your Travel Director is aware of your requirements before you even start your tour.
Unfortunately, we’re unable to supply meals in accordance with strict religious requirements which includes salt-free, Kosher, Halal, requests for specific dietary supplements such as soya or almond /speciality nut milks and high protein or low-carb meals.
If you have specific requirements and you are concerned might impact your tour experience, we're here to answer any concerns and provide the best possible advice. If you’d like to speak to one of our team you can use our 24/7 ‘Chat Now’ function in the bottom left of this screen or use our Contact Us page and choose your preferred method who can help with your query.
It is recommended that all guests purchase travel insurance.
Your insurance should include coverage for trip interruption, personal injury, medical expenses, and evacuation and repatriation, even during pandemic events.
Yes, we have options for group bookings. Please Call Us for more information.
Once your booking is confirmed, you will receive an invoice shortly after booking. Please always check your junk, spam or promotions folder.
Please call us using the number on our Contact Us page and select to speak to a river cruise agent.
Trafalgar Tours Limited is a proud member of The Travel Corporation family of companies.
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